This dialog displays a list of all documents on a certain level in the website's content hierarchy under a specific parent. When first opened from the on-site editing toolbar, the parent of the currently viewed page is selected by default. This means that the initial list contains all sibling documents of the current page (i.e. those on the same content level).

 

You can navigate deeper into the site structure by clicking on the names of the listed documents. To return to a previous content level, click on the parent documents shown in the breadcrumb navigation at the top of the dialog. This way, you can select any items on the path of the currently selected document.

 

If you wish to manage the website's root document, you can find it as a special item at the top of the list on the first level of the site's content (marked by the document type icon).

 

The Document name column displays the names of documents in the currently selected culture. If a document does not exist in the given language, the column instead displays the name from the default culture with the corresponding culture code appended in parentheses.

 

The Languages column displays flags with differently colored backgrounds for all languages assigned to the website. The flags represent particular language versions of documents and indicate the following statuses:

 

•Green - Translated - the document is available in the given language and up-to-date. The actual language of the document's content has no effect on the status, the system only checks whether the language version exists.

•Orange - Outdated - the language version exists for the document, but is outdated. The system considers language versions to be outdated if the default language version of the document has been modified (or published when using workflow) more recently.

•Red - Not available - the document does not exist in the given language.

 

Clicking a Translated or Outdated flag redirects you to the matching language version of the document on the live site (in on-site editing mode). If you click a Not available flag, a dialog opens instead where you can create a new version of the document in the given language.

 

Document actions

 

To add a new document to the location currently selected in the dialog, click the New document button above the list.

 

The following actions may be performed for existing documents:

 

• View - navigates to the page represented by the given document on the live site (in on-site editing mode).

• Edit - clicking this action opens a dialog where the fields of the given document can be edited.

• Delete - removes the given document from the website.

•The action opens a context menu with further options that may be used to change the position of the document on the given level of content:

• Top

• Up

• Down

• Bottom

 

Additional document management actions can be done via the two drop-downs below the list. First, you need to select one of the following options:

 

•Selected documents - the action will be performed only for the documents selected through the checkboxes ().

•All documents - the action will be done for all documents listed on the given content level.

 

Then you need to choose one of the available actions:

 

•Move - moves the documents to a new location specified through a raised dialog.

•Copy - copies the documents to the location specified through a raised dialog.

•Link - creates linked versions of the selected documents at the location specified through a raised dialog.

•Delete - removes the documents from the site.

•Translate - submits the selected documents to Translation service.

•Publish/Archive - may be used to publish or archive documents under Workflow. Before the action is performed, a dialog is displayed, listing the selected documents and offering the following additional options:

•Publish/Archive all culture versions of specified documents - if enabled, all culture versions of the documents will be published/archived.

•Publish/Archive also all child documents - if enabled, all documents located under the selected documents will also be published/archived.

•Perform Undo check-out for checked out documents - if checked, the action will also be done for documents that are currently checked out (i.e. locked for editing by a user).

 

Click OK to perform the selected action.

 

To learn more about on-site editing, please see the Content management -> On-site editing chapter in the AgileSite Developer's Guide.